Effective date: November 3, 2026

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Vibe Pilates ("we," "us") is a Pilates studio in Des Moines, Washington. This policy explains what health-related information we collect about our clients and website visitors, why we collect it, who we share it with, and how you can access, delete or control it. It is provided under Washington's My Health My Data Act (RCW 19.373).

"Consumer health data" means personal information that is linked or reasonably linkable to you and identifies your past, present or future physical or mental health status — for example, an injury you tell us about so your instructor can adapt your session.

We do not sell your consumer health data. We only collect, use or share it as described here. If we ever want to collect a new kind of health data or use it for a new purpose, we will tell you first and ask for your consent.

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1. What health data we collect and why

• Injuries, pain and physical limitations (such as back, neck, knee or shoulder issues, or areas to avoid) — so instructors can modify exercises and keep you safe.

• Surgeries and medical history (such as recent surgeries, joint replacements, or conditions that affect exercise) — to recommend appropriate classes and modifications.

• Pregnancy and postpartum status (such as trimester or recent delivery) — to adapt exercises for pregnancy and recovery.

• Fitness goals and health-related notes (such as rehab goals, or notes from a doctor or physical therapist you choose to share) — to tailor sessions and track your progress.

• Emergency contact (name and phone number) — to reach someone if you need help during class.

We use this information only to provide safe, appropriate instruction, manage your bookings and contact you about your sessions. We do not use it for advertising.

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2. Where we get it

• Directly from you — intake and health forms, waivers, your booking profile, emails, messages and conversations with your instructor

• Through our booking system — information you enter when you create an account or book a class through TeamUp

• Through our website — forms you submit on vibepilates.fit

• From someone you authorize — for example, notes from your physical therapist or doctor that you ask them to send us

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3. What we share and who we share it with

We share consumer health data only with service providers that help us run the studio, and only what they need to do that job. They are required to handle it consistently with this policy. We have no affiliates that receive your health data.

• TeamUp (booking and client-management software) — your booking profile, health notes entered on intake forms and emergency contact, to manage your account, bookings and client records.

• Wix (website hosting and forms) — information you submit through our website forms, to host our website and receive your messages.

• [Email provider, e.g. Google Workspace] — health details you include in emails to us, to communicate with you.

• Our instructors — injuries, limitations and pregnancy status, to adapt your sessions safely.

We may also disclose information if required by law, or to emergency responders if you need urgent help during a session. We do not share your consumer health data with advertisers, and we do not sell it.

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4. Your consent

We collect your consumer health data only with your consent, which you give on our intake form, or when it is necessary to provide the classes you request. You can withdraw your consent at any time by contacting us. If you do, we will stop collecting your health data, though we may not be able to offer certain modified or private sessions safely without it.

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5. Your rights

Under Washington law, you have the right to:

• Confirm and access — ask whether we collect, share or sell your consumer health data, and get a copy of it

• Know who has it — get a list of all third parties and affiliates we have shared it with, including their contact information

• Withdraw consent — stop us from collecting or sharing your health data

• Delete — ask us to delete your consumer health data. We will delete it from our records and notify our service providers to delete it too.

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6. How to make a request

Email vibepilates.seattle@gmail.com with the subject line "Health Data Request," or write to us at 22325 Marine View Dr S #204 Des Moines, WA 98198  We may need to verify your identity before acting on your request.

We will respond within 45 days. If we need more time, we may extend this by another 45 days and will tell you why. Requests are free of charge up to twice a year. Appeals: If we decline your request, you may appeal by replying to our decision with the subject line "Appeal." We will respond in writing within 45 days. If your appeal is denied, you may contact the Washington State Attorney General at atg.wa.gov.

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7. Changes to this policy

If we update this policy, we will post the new version here with a new effective date. We will not collect new categories of health data, or use it for new purposes, without telling you first and getting your consent.

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Contact

Vibe Pilates · vibepilates.seattle@gmail.com